Time to go beyond Google Forms

We all began our data collection journey using Google Forms or Microsoft Forms, and while these platforms are great starting points, isn’t it time to go beyond? 

Yes, these tools are among the simplest and easiest platforms for gathering information, and they’re free! All you need is internet access and a Gmail account to get started. 

The Appeal of Google Forms and Microsoft Forms 

Both platforms shine in simplicity, making them ideal for individuals and small teams. Google Forms integrates smoothly with Google Drive, while Microsoft Forms connects with Microsoft 365. You can customize form themes, headers, and backgrounds, and even add images and videos to enhance your forms. 

The Need for More Advanced Tools 

While these platforms are a great way to collect data they do have limitations. As your business grows, or if you need more sophisticated features, it’s worth exploring alternatives. Here’s why: 

• Limited Template Designs: Both platforms offer only a few pre-designed templates, which can restrict creativity and make it hard to find one that suits your needs. 
• Lack of Integration: Integrating with tools like CRM systems, chatbots, or other third-party apps is essential for streamlining tasks. Imagine saving time by automating real-time alerts for detractors, displaying open tickets, or initiating follow-up actions features Google Forms and Microsoft Forms don’t support. 
• Basic Analytics: While both tools offer basic analytics, they don’t allow in-depth analysis, such as tracking open-ended responses or pending form submissions. You’ll need to manually tag data and create reports, which can be time-consuming. 
• Limited Media Upload Options: Both platforms limit the file types and sizes that can be uploaded. For instance, only one file can be uploaded at a time, and restrictions on file size can hinder smooth data collection. 

The Importance of File Upload Capabilities 

At some point, regardless of your industry, you’ll likely need to collect documents from clients. Advanced form tools allow users to upload a wide range of file types, which is essential for many business processes. Here are some examples of content you may need to collect through forms: 

• Headshots or photos for client bios 
• CVs or resumes from job applicants 
• Cover letters 
• Proof of identity documents 
• Financial documentation 
• Tax records 
• Certificates of higher education 

Whether you're in recruitment, education, or any industry, having the option for users to upload files directly to your form is a game-changer. As businesses grow, it becomes essential to streamline this process, ensuring that collecting such content is as smooth and efficient as possible.

Why Upgrade Your Forms? 

Google Forms and Microsoft Forms do a pretty decent job in data collection, but as your needs scale, it is better to explore more robust options which allow things like deeper integrations, robust customization, and advanced analytics.

Pro Tip: Try to choose a system with wider upload limits and a greater number of supported file formats to easily accommodate a variety of document uploads.

Advanced Alternatives for Data Collection 

Here’s what advanced platforms can offer: 

• Integrations: Connect your forms with CRM systems, email marketing tools, or other applications to automate tasks and improve workflow. This allows for more efficient data management and follow-up processes. 
• QR Codes: Generate QR codes for easier form access, making it convenient for users to open and complete forms on their mobile devices. 
• Detailed Analytics: Gain insights into how your forms are performing, such as completion rates, emerging trends, and user engagement metrics. 
• e-Signatures: Collect legally valid electronic signatures for contracts, agreements, and approvals. 
• Captcha for Security: Implement Captcha to prevent bot submissions, ensuring the integrity of your data. 
• File Upload Flexibility: Let users upload multiple files like documents, images, or other attachments directly into the form. 
• Advanced Customization: Use advanced fields, conditional logic, and design options to tailor your forms precisely to your needs. 
• Form Embedding: Embed forms directly onto your website, allowing visitors to complete them without navigating away from your site. 

Unlock Greater Value with Platforms Like DocsNow 

By choosing alternatives Like DocsNow that offer features like seamless integrations, detailed analytics, and customizable forms, you can gain deeper insights, automate processes, and provide a more interactive experience for users.